UK EXCELLENCE AWARDS (UKEA) is committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with the UK General Data Protection Regulation (UK GDPR) and relevant data protection laws.

This Privacy & Cookies Policy outlines how we collect, use, and protect your personal data when you interact with our website, services, events, and communications.

1. Who We Are
UK EXCELLENCE AWARDS (UKEA) Limited is the data controller for the personal information you provide. Our purpose is to support and recognise educational and professional achievements through prestigious awards, training services, and academic partnerships.

2. Personal Data We Process
We may collect and process personal data related to:

  • Learners, award applicants, and nominees
  • Educational and corporate partners
  • Event participants and attendees
  • UKEA staff, consultants, and legal advisors
  • Website users and individuals making enquiries

3. Why We Process Your Data
We only process personal data when it is necessary for:

  • Delivering the services or awards you have requested
  • Managing relationships with learners, partners, and stakeholders
  • Administering applications, events, certifications, and recognitions
  • Communicating updates, promotions, and events (with consent)
  • Fulfilling legal, regulatory, or security obligations

4. Uses of Your Information
Your personal data may be used to:

  • Operate and improve our website and digital platforms
  • Fulfil service agreements and maintain records
  • Process event registrations, certificates, or award documentation
  • Respond to enquiries and provide customer support
  • Send relevant updates, promotions, and newsletters (only if opted-in)
  • Handle complaints, legal claims, or regulatory matters

5. Sharing Your Information
We do not sell or rent personal data to third parties.
However, we may share your data with:

  • Regulatory and awarding bodies (as required)
  • Service providers acting on our behalf (e.g., IT support, mail delivery)
  • Legal or public authorities if legally obligated

All third-party providers are contractually required to handle your data securely and only for the specified purposes.

6. Special Category Data
We may process sensitive data (e.g., medical conditions) only when necessary, for:

  • Providing reasonable adjustments or support during events or assessments
  • Meeting statutory equality, diversity, and inclusion reporting

We will obtain your explicit consent before processing any special category data, and you may withdraw this consent at any time, unless a legal requirement overrides this.

7. Marketing Communications
If you have opted in, we may send you updates, news, and promotional content related to UKEA awards, events, or services.
You may update your preferences or unsubscribe at any time by contacting us at [info@ukeawards.org.uk] or following the link in our emails.

8. Data Retention
We retain your personal data only for as long as necessary:

  • For the duration of your engagement with us
  • Up to 7 years post-service for compliance with legal and regulatory obligations

9. Data Security
We apply appropriate technical and organisational measures to protect your data from unauthorised access, alteration, or loss. All data is stored securely, and we have robust procedures for responding to data breaches, including regulatory notification when required.

10. Cookies
Our website uses cookies to enhance your browsing experience and gather analytics. Cookies help us:

  • Remember your preferences and form inputs
  • Analyse site usage to improve functionality
  • Provide relevant content

You can accept or decline cookies through your browser settings. Blocking cookies may affect site performance. To opt out of Google Analytics, visit:
👉 http://tools.google.com/dlpage/gaoptout
For more information about cookies, visit:
👉 http://www.aboutcookies.org/

11. Your Rights
Under the UK GDPR, you have the right to:

  • Be informed about how your data is used
  • Access the personal data we hold about you
  • Correct inaccuracies in your data
  • Request data deletion (where legally permitted)
  • Restrict processing in certain circumstances
  • Withdraw consent (where applicable)
  • Lodge a complaint with the Information Commissioner’s Office (ICO) if your rights are infringed

To exercise any of these rights, please contact us at: info@ukeawards.org.uk

12. Changes to This Policy
UKEA may update this Privacy & Cookies Policy from time to time. Any changes will be posted on this page with a revised effective date. Please check back periodically to stay informed.

13. Contact Us
If you have any questions or requests regarding this policy or your personal data, please contact:

📍 UK EXCELLENCE AWARDS (UKEA)
📞 +44 7904 933833
📧 info@ukeawards.org.uk
🌐 www.ukeawards.org.uk