UK EXCELLENCE AWARDS (UKEA), we are committed to protecting the privacy and security of your personal data. This notice outlines how we collect, use, store, and share your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018) – collectively referred to as the “Data Protection Legislation.”

Why We Collect Your Data
We collect and process personal data to:

  • Deliver services to learners, institutions, and partners;
  • Fulfil legal and regulatory obligations;
  • Maintain effective administrative and operational functions;
  • Ensure the integrity and recognition of our qualifications and certifications.

Our Legal Basis for Processing Data
We adhere to the six key principles of the UK GDPR:

  1. Lawfulness, Fairness & Transparency
    Data is processed lawfully and transparently.
  2. Purpose Limitation
    Data is collected for specified and legitimate purposes only.
  3. Data Minimisation
    We only collect data necessary for intended purposes.
  4. Accuracy
    We keep your data accurate and updated.
  5. Storage Limitation
    Data is stored no longer than necessary.
  6. Integrity & Confidentiality
    We ensure appropriate security and safeguard against misuse.

What Personal Data We Process
The personal data we may collect includes:

  • Full name, contact details, date of birth, nationality;
  • Academic records, professional qualifications;
  • Details related to learning progress and achievements;
  • Website usage information such as IP address and browser type (collected via cookies – see our Privacy & Cookies Policy).

Your data may be stored both digitally (password-protected) and in secure physical formats (locked storage).

Sensitive Personal Data
In some cases, we collect special category data such as health/disability information. These are processed under stricter safeguards and only used where necessary, with your knowledge and consent.

How We Use Your Data
Your data may be used to:

  • Provide learning and certification services;
  • Verify qualifications and support progression;
  • Communicate important updates, newsletters, or relevant offers (with your consent);
  • Meet reporting obligations to regulators, partners, or government agencies;
  • Analyse and improve our services and website performance.

You may opt out of marketing emails at any time by clicking the “Unsubscribe” link included in each email.

Data Sharing
We may share your data with trusted third parties, including:

  • Trainers, assessors, and service providers supporting our operations;
  • Awarding and accrediting partners, regulatory bodies, and auditors;
  • Government departments or law enforcement agencies where legally required;
  • Emergency services if necessary to protect your vital interests.

All third parties are bound by confidentiality and data protection agreements to ensure your data remains secure.

Assessment Tools
If applicable, assignments submitted through platforms such as Turnitin are checked for originality. These submissions are stored for future comparison and academic integrity purposes. For details, visit Turnitin’s website.

Regulatory and Statutory Disclosures
UKEA may be required to report your registration, achievements, or progression to relevant government bodies or qualification regulators. This may include sharing anonymised data for statistical research and public interest.

Your Rights
You have the right to:

  • Access your personal data;
  • Request rectification or erasure;
  • Object to or restrict certain processing activities;
  • Withdraw consent (where applicable);
  • Lodge a complaint with the Information Commissioner’s Office (ICO).

Contact Us
For queries, requests, or complaints regarding your data, please contact:

Data Protection Officer
Email: info@ukexcellenceawards.org.uk

To raise a concern with the UK’s data authority, visit the ICO website.

UK EXCELLENCE AWARDS is dedicated to maintaining the highest standards of privacy and data security in everything we do.